"Put it in writing."
Consider including environmental attributes as specifications in your bid solicitations or proposal requests. Here are some strategies other public agencies have used.
using language that prohibits the purchase of environmentally
Example: Avoid specifications that require new equipment so that vendors are able to offer remanufactured items, such as auto parts, office furniture, and toner cartridges.
recycled contentThe portion of a product that is made from materials diverted from the waste stream, usually stated as a percentage by weight. if adequate competition exists for a product
that is readily available with recycled content.
Example: Require 30% post-consumer recycled-content copy paper.
are uncertain about the availability of a particular
recycled-content product, you could instead give a preference to
bids offering recycled content, or award additional points based
on the level of recycled content offered in the bid or proposal.
Example: You could award zero points for bids offering computer forms with no recycled content, five points for 10% recycled content, and 10 points for 30% recycled content.
over-specification without compromising performance. Allow
alternatives that satisfy the end use. Specify product qualities
that are critical to performance and leave other options
Example: Avoid specifying clear plastic trash bags. Otherwise, you may eliminate recycled-content trash bags that are often darker or opaque in color, but perform just as well.
environmental criteria - such as post-consumer recycled content,
mercury-free, or Energy Star® compliance - for the product you
want to purchase.
Example: Specify the federal standardA characteristic or set of characteristics for an item, generally accepted by the manufacturers and users of the item as a required characteristic for all such items. of 25% post-consumer recycled content in a solicitation for re-refined oil. Similar standards exist for most of the products listed in this Guide, and are ready for you to use in your bid solicitations.
into account the life-cycle costs of products, such as savings
on maintenance, replacement, and disposal costs, which are
not factored into the initial unit price.
Example: Your evaluation criteria for bids offering plastic benches and tables could include price, durability, manufacture warrantyThe representations, either expressed or implied, that a certain fact regarding the subject matter of a contract is presently true or will be true. Not to be confused with "guarantee," which means a contract or promise by one person to answer for the performance of another person., required maintenance, recycled content, testing of product samples, and references.
- If packaging or containers are necessary, specify types that are refillable, returnable, or recyclable. Otherwise, specify that no packaging or container be provided.
- Require vendors to report your environmental purchases on a quarterly or annual basis so that your organization can track its progress, such as amount of recycled-content copy paper and file folders purchased. See Tracking Environmental Purchases for a copy of the Minnesota Department of Administration's sample tracking form.
Looking for Information on a Particular Material?
Using the Symbols
Less HazardousProducts containing hazardous chemicals can pose health risks to employees and the public, as well as threaten the environment. In addition, hazardous products often require special and costly waste disposal methods. Buy products that are labeled with none of the following signal words or those with the lowest level of hazard possible (but that still get the job done).
- Caution: mild to moderate hazard
- Warning: moderate hazard
- Danger: corrosive, extremely flammable, or highly toxic
- Poison: highly toxic
If less-hazardous alternatives are not readily available, use the least amount of a hazardous product needed to accomplish a task. Use up all of the product before throwing the container or packaging away.
Conserves EnergyReducing energy use is important because most energy production contributes to problems such as carbon dioxide emissions (tied to global warming), mercury releases, acid rain, volatile organic compounds, and nuclear waste. The U.S. Environmental Protection Agency and U.S. Department of Energy developed the Energy Star label to help purchasers identify energy-efficient products. These products reduce utility bills and help the environment.
Recycled ContentRecycled-content products save energy and resources, while also keeping waste out of landfills and incinerators. Recycled-content products can be made with post-consumer content, pre-consumer content, or a mix of both. Products made with post-consumer recycled content support our recycling programs at home and at work. If people do not buy products with post-consumer recycled content, manufacturers will no longer want the paper, cans, glass, or plastic we separate from trash. Pre-consumer content comes primarily from manufacturer scrap, and as such does not directly support such recycling efforts.
Prevents WasteMinnesota generates over 5 million tons of municipal solid waste annually, and this amount is increasing every year. Much of this waste comes from disposable and over-packaged products. Preventing waste can conserve natural resources and avoid the need to build new, expensive waste disposal facilities. You prevent waste when:
- Reducing the amount of material you buy to accomplish any task;
- Reusing a product in its original form; or
- Using repairable, refillable, or durable products.
Low Volatile Organic Compounds (VOCs)VOCs evaporate ("volatilize") easily at room temperature and often have a sharp smell. They are contained in many products, such as office equipment, adhesives, carpeting, upholstery, manufactured wood products, paints, solvents, pesticides, and cleaning products. Some VOCs can cause cancer in certain situations, especially when they are concentrated indoors. When VOCs hit sunlight, they create ozone, an air pollutant harmful to both people and plants. Many low-VOC versions of products reduce risks to human health and the environment.
Conserves WaterLess than 1% of the Earth's water is available for human consumption. There is no "new" water on Earth. Dry spells have reminded us that our water supply can be threatened - even in the Land of 10,000 Lakes - resulting in watering bans in some municipalities. Choosing products and services that conserve water, such as automatic flushers and low-flow faucets and toilets, can conserve this vital resource while reducing water and sewer bills.
End of Life ManagementWhat happens to a product after we use it? Some materials cannot go in the trash because they are hazardous in some way and therefore need separate - and sometimes expensive - special management. Some products are more easily recycled than others that do the same job. Making wiser buying choices can prevent a disposal concern at the end of a product's useful life, keep hazardous materials out of the environment, and expand options for recycling and reuse.
Rollover to learn more or view the complete symbols list.
Environmentally Preferable Purchasing Guide published by the Solid Waste Management Coordinating Board, 4/00. The SWMCB includes members from the Minnesota metropolitan counties of Anoka, Carver, Dakota, Hennepin, Ramsey, and Washington, with ex-officio members from the Minnesota Pollution Control Agency.Last Revised October 22, 2010 - 11:13am